Start with a proper request
List what you need, how much you need, and when you need it before confirming the supplier.
Buy what the business needs
Purchase
Prepare requests for quotation, confirm supplier orders, and follow receipts and bills without losing the details.
Why it helps
Keep every purchase easy to explain.
Buying becomes difficult when the request, supplier offer, delivery, and bill are kept by different people. Cayamanan gives the purchasing team one record to follow. Products, agreed costs, expected dates, received quantities, and billed quantities stay together as the order moves forward.
See what has arrived
With Inventory installed, received quantities and the linked receipt help buyers follow supplier performance.
Give Finance the full story
With Accounting installed, the vendor bill can remain connected to the purchase that caused it.
Requests for quotation
Ask suppliers for the right items.
Create an RFQ with your supplier, products, quantities, prices, taxes, and expected arrival. Your team gets a clear working document before making a commitment. When the offer is accepted, confirm it as a purchase order without copying everything into a new file.
Purchase orders
Follow ordered, received, and billed quantities.
A confirmed order keeps the supplier reference, expected date, product lines, costs, and totals visible. Buyers can compare what was ordered with what was received and billed. That makes partial deliveries and unfinished supplier work easier to spot.
Receipts
Connect the delivery to the order.
When Inventory is installed, Cayamanan creates receipt work from the confirmed purchase. Warehouse staff can check products and quantities while the source purchase remains visible. The buyer can then see that the delivery was completed without waiting for a separate update.
A simple flow
From first step to finished work.
The steps can vary based on the tools your team uses and each person's role.
- 01Prepare an RFQ
- 02Confirm the supplier
- 03Receive the goods
- 04Check the supplier bill
Included capabilities
Useful tools for the day-to-day.
What you see can vary with the apps in use and your setup.
- Requests for quotation and purchase orders
- Supplier records and references
- Expected arrival dates
- Ordered, received, and billed quantities
- Linked receipts when Inventory is installed
- Linked vendor bills when Accounting is installed
Common questions
Good to know before you begin.
Can we start with an RFQ?
Yes. An RFQ remains a draft purchasing document until your team confirms the supplier order.
Can we handle partial deliveries?
Yes. Received quantities can be followed against ordered quantities when Inventory is installed and configured.
Does Purchase decide what we should reorder?
Inventory rules and product settings can support replenishment decisions. The right setup depends on how your business buys and stores goods.
See what comes next